Senior Manager, HR & Corporate Affairs (Oil Trading MNC)

The Senior Manager, HR & Corporate Affairs will support the General Manager in managing the full spectrum of HR, office administration, and corporate affairs functions. Key responsibilities include, but are not limited to, the following: 1. Human Resources Management • Assist the General Manager in handling the full spectrum of HR functions. • Manage and support recruitment and hiring processes, including job postings, candidate screening, interview coordination, offer preparation, and onboarding. • Support compensation and benefits administration. • Assist in talent management, employee engagement, performance management, and training-related matters. • Maintain and manage HR information systems and employee records. • Handle matters relating to income tax, employee insurance, work passes, and other HR compliance requirements. • Application for work passes for foreign employees. • Coordinate and administer employee training and development initiatives. 2. Office Administration and Operations • Supervise daily office operations and ensure smooth functioning of administrative processes. • Oversee non-trade accounts payable and receivable matters. • Review and process staff expense claims in accordance with company policies. • Organize and coordinate company events, meetings, and internal activities. • Manage company cars, drivers, golf club memberships, hotel bookings, company access cards, and company debit cards. • Oversee workplace safety and health matters. • Manage the handling and safekeeping of original Bills of Lading where required. • Maintain and update the company intranet and internal administrative resources. • Ensure office administration policies, procedures, and records are properly maintained. 3. Corporate Affairs and Internal Controls • Support corporate affairs matters, including internal audits, financial audits, and corporate compliance activities. • Support Board of Directors matters • Assist with government-related matters, memberships, grants, and relevant applications. • Act as, or support, the company bank account administrator role. • Manage data subscriptions and related corporate service arrangements. • Support internal control processes, including J-SOX compliance and other governance-related requirements. • Work closely with relevant departments to ensure compliance with company policies and statutory requirements. 4. Support for Overseas Office • Provide HR and administrative support to the London Branch Office. • Coordinate with overseas colleagues on HR, administration, compliance, and operational matters where required. 5. Other Duties • Perform other ad hoc assignments as instructed by the General Manager, Chief Strategy Officer, or company management. • Support cross-functional projects and company initiatives as required. Job Requirements The ideal candidate should possess the following qualifications and attributes: • Degree in Human Resources, Business Administration, Finance, Accounting, or a related discipline. • Minimum 15 years of relevant working experience, preferably in HR, administration, corporate affairs, or office management. • Good verbal and written communication skills in English. • Strong proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. • Good interpersonal and communication skills, with the ability to work effectively with stakeholders at all levels. • Positive attitude with an open and learning mindset to embrace new challenges. • Able to work independently while also being a strong team player. • Meticulous, organized, and detail oriented. • Good numerical ability and a strong sense of accuracy. • Ability to handle confidential information with professionalism and integrity. • Experience in a Japanese company, trading company, or energy-related business would be an advantage. HOW TO APPLY: Interested applicants, please click on “Apply Now” or submit your resume to ref4@trustrecruit.com.sg We regret only shortlisted candidates will be notified. Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA). Please read our privacy statement on our corporate website www.trustrecruit.com.sg. Trust Recruit Pte Ltd EA License No: 19C9950 EA Personnel: Chong Kar Mun EA Personnel Reg No: R2089894