Receptionist cum Admin Executive

• Receptionist cum Admin Executive • 5 Work Days Per Week • Office Near Tai Seng MRT, Singapore • Medical Benefits Provided • Entitled to Yearly Bonus & Performance Bonus Job Purpose: • To manage front-desk operations, daily administrative processes, office facilities, and corporate accommodation, while providing ad-hoc operational support to the HR department and management Front-Desk Operations & Guest Relations • Serve as the primary point of contact at the front desk, professionally receiving and welcoming all visitors, clients, candidates, and external legal counsel. • Coordinate with building management on security registration, onboarding pass issuance, and offboarding exit access for employees. Office Administration & Financial Tracking • Handle daily administrative tasks, including incoming / outgoing document distribution, filing, and precise data entry • Manage and track office administrative budgets, expense records, and operational logs using MS Excel and SharePoint. Corporate Accommodation Management • Manage company-leased residential condominiums (currently 3 units, with potential expansion to 4–5 units) while dealing with existing property agent • Oversee move-in and move-out logistics for short-term external staff stays. • Coordinate professional cleaning services, regular maintenance, and household / furniture procurement for all units. Procurement & Pantry Management • Oversee inventory management and timely procurement of office stationery, equipment, and general supplies. • Restock and manage inventory across two office pantries, including refreshments, beverages, and consumables. Meeting & Event Coordination • Manage central meeting room bookings, room setups, and scheduling to avoid overlaps. • Organize hospitality arrangements (beverages, catering, hardware setup) for internal meetings and high-profile external visitors (e.g., bankers, trainers, auditors). • Assist the HR department in planning, organizing, and executing internal company events, staff engagement activities, and off-site meetings. Facilities Management & Vendor Liaison • Act as the primary point of contact for building management, landlords, and external service vendors. • Oversee routine office maintenance, repairs, workplace safety protocols, and physical facility upkeep. Others • Complete additional administrative duties and support tasks assigned by supervisors or management.