Admin Assistant

Job Summary The Admin Assistant provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based. Key Responsibilities 1. Call Handling • Answer and route incoming calls in a professional and timely manner. 2. Administrative & Office Support • Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry. • Maintain accurate records in internal systems. • Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items. • Support staff activities and events, including sourcing venues and coordinating team-building activities. • Serve as a member of the BizSafe Committee. 3. Vendor Coordination • Coordinate with vendors and service providers for procurement, repairs, and maintenance services. • Track vendor invoices, service completion, and delivery timelines. • Maintain vendor records and monitor contract renewals and expiries. • Source new vendors to ensure service quality and cost effectiveness. • Support operational needs through occasional overtime (including 1 to 2 weekend), particularly during repair completion periods or annual electricity shutdowns. Qualifications & Experience Education • Minimum GCE O-Level, Nitec/Higher Nitec, or equivalent. • Diploma in Business Administration or a related discipline would be an advantage. Experience • Minimum 1 year of experience in an administrative or office support role. Skills & Competencies • Good communication and interpersonal skills. • Strong organizational and multitasking abilities. • Customer-oriented with a professional and friendly demeanour. • Ability to work independently and collaborate with internal teams. • Only Singaporean/PR may apply.