Accounts / HR Admin Executive

ONLY SINGAPOREANS/ PR/ MALAYSIANS ARE WELCOME We are looking for a competent accounts/ HR admin clerk who can help to in all aspects of operations from general admin duities to exports. Basic booking experience and logistics knowledge will make a good teamplayer. The ideal candidate has experience in working in a SME and has good knowledge with Microsoft office apps. Accounts - To handle and maintain full set of accounts - Familiar with accounting software, MYOB/XERO is a plus. - Perform general accounting and finance duties including invoice processing, issuance of cheque, payment vouchers and receipt vouchers - Matching of invoices received with PO, DO & Quotation, perform supplier statement reconciliations - Update bank balances and prepare monthly bank reconciliations - Liaise with suppliers and vendors regarding invoices and payment matters - Verify staff claims and prepare petty cash summary for reimbursements - Ensure proper filing of business correspondences and documents - CPF submissions - Any other ad-hoc responsibilities assigned by the management if any - Submission for GST - Submission for Income Tax HR & Admin - Application of new or existing employees - Renewal of work permit/ s pass holders - Assist in project team/ technician support schedule arrangement - Assist in preparation of tender, quotation in related of contracts/job - Call up/source of supplier to deal with good pricing in goods & etc - Updating daily and following/filing up of paperwork of projects - providing administrative and clerical services to ensure effective and efficient operations - Listen and answering phone calls - Maintain the general filing system and file all correspondence. - Provide word-processing and secretarial support . - Monitor the use of supplies and equipment and ordering of stationeries - Coordinate the repair and maintenance of office equipment. - Answer all incoming calls and handle callers inquiries and re-direct calls as appropriate and take adequate messages when required. - Coordinate the repair and maintenance of office equipment. - Greet, assist visitors - Communicate with managers to coordinate schedule - Prepare essential documentation, including memos, reports, and other forms of communication - Handle human resource duties, including managing personnel databases and payroll - Act as the organizational receptionist and receive calls and guests - Answer and respond to organization emails and phone calls, and forward communications to appropriate parties as necessary - Maintains and organizes meeting schedules - Regularly check and maintain record of necessary office supplies - Communicate regularly with staff to help procure needed items Requirements: - Min O level and or LCCI / Diploma in Finance/Accountancy or equivalent - Detailed, organised, meticulous and yet adaptable, able to work independently and a good team player - Good working attitude with interpersonal and communication skills - Good working knowledge of MS Office, and adept at spreadsheets and file management systems. - At least min 2 years of working experience in related role is required