Facilities and Admin Assistant

To proceed with your application, kindly refer to the link below to complete and submit the application form. https://hfse.edu.sg/job-opportunities/ JOB QUALIFICATIONS: · High school diploma or equivalent qualification required, associate or bachelor's degree preferred. · Proven experience in an administrative support role, preferably in an educational or virtual work environment. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams). · Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities. JOB DETAILS: · Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep. · Work with the Facilities Officer on issues like air conditioning and power failures. · Support event setup, logistics, and school operational activities. · Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist. · Manage inventory of supplies, assets, and equipment(including Vending Machine) · Control inventory, order supplies, verify deliveries, and manage stock movement. · Handle filing, scanning, and printing of documents; communicate professionally; monitor report submissions; perform ad-hoc tasks. · Assists in processing access cards request to building management. · Prepare, pack, and endorse orders (both internal and external) ; assist with annual distribution. · Actively contribute ideas to enhance service levels.