Commercial / Marketing Coordinator

Summary: Requires someone who is diligent and meticulous with details. He/She must be independent with a positive mindset and demonstrates good communication skills with both internal departments and external clients. He/She must be a patient/organized person who can multitask and work under pressure with a high sense of urgency, responsiveness and takes initiatives in maintaining his/her work quality and standards with a positive mindset. Job Description: Tenders and Contracts • Be the single liaison point to coordinate and collate all information/documentation required for tender/proposal submission. • Take Minutes of Meetings and coordinate with clients on tenders/quotations. • Ability to format and revise commercial proposals and amend contracts/addendums promptly and accurately. Ability to understand commercial contracts is an advantage. Reporting and Documentation • Update databases, reports and trackers on a regular basis and maintain updated and accurate information in shared folders, files and any systems/portals • Support internal audits, compliance checks and any other commercial support works assigned. Finance Coordination • Coordinate closely with Accounts Team to settle invoicing issues. • Chase for payments for long outstanding overdue payments. Team Coordination • Coordinate closely with internal teams for operational needs to meet contract deliverables. • Handle basic customer queries and maintain strong client relationships Job Requirements • Good tendering, administration and organizational skills to support commercial tenders and operations of the fleet. • Good coordination, excellent proactive team player who takes strong initiatives with ability to work independently on tenders/quotations to meet urgent/hard deadlines. • Fluent English & Communication skills (both written& spoken) is required for liaison with both clients and internal departments to ensure smooth execution of contracts. • Basic Microsoft skills and maneuvering ship management system/portal is required. • Mainly backend support role and office-based during office hours. Occasional vessel visits, client networking sessions and/or tender briefings overseas may be required.