HR & Admin Executive (2 years contract)

Training & Development: • Identify training and development needs of staff in conjunction with line managers. • Establish the Annual Training Plan according to Learning Plan & Training Matrix. • Liaise with Line Managers, Health, Safety & Environment (HSE), Operational Excellence, and training providers on employees’ external and internal trainings. • Prepare training budget; seek and obtains funding approval; control costs against budget. • Direct planning and organization of all workshops that are offered. • Sourcing for relevant training providers whenever necessary. • Preparation of training materials or presentation whenever necessary. • May design and implement assessment programs to identify potential and training needs or evaluate training effectiveness. • Train employees on the use of the HRMS or other trainings and provide orientation to new joins. Documentation & Record Keeping: • Maintain all personnel files, ensuring strict confidentiality of information. • Maintain all personnel medical records & claims, ensuring that routine medicals are arranged and completed on time. • Maintain all personnel training records and coordination of training with service providers & HSE. • Maintaining, and ensuring timely update, of all Company records and Licenses. • Review and update HR manuals and forms with consultation of the Manager. Recruitment & Selection: • Determine future personnel needs together with line management. • Coordinates the placing of internal and /or external ads to find candidates. • Interviews for potential candidates and coordinates with line management concerning the fit with the job. • Review and revise tests or assessments for selection. • Coordinate all pre-employment to post-employment activities necessary. Other Administration duties: • Arrange & liaise with appointed medical group & Line Managers on periodical health check-up. • Carry out the required administration functions within the office. • Complies with HSESQ Management System. • Any other duties as assigned from time to time. Requirements: • Diploma or relevant HR certification in Human Resource or Business Administration. • Minimum 3 years’ experience. • Proficient in MS Office – Excel, Word and Powerpoint. • Good communication skills. • Good analytical skills. • Proactive and possess positive working attitude and great deposition. • Diligent and quick-witted in handling crisis situations.