Executive Assistant to Group CEO

Job Description Executive Support • Manage the Group CEO’s complex calendar, appointments, travel schedules, and business priorities. • Coordinate internal and external meetings, ensuring agendas, presentation materials, and briefing documents are prepared in advance. • Prioritise and manage incoming correspondence, emails, and requests, ensuring timely responses and follow-up. • Track action items arising from meetings and ensure timely completion by relevant stakeholders. • Handle confidential information with the highest level of discretion and professionalism. Stakeholder Management • Serve as the primary point of contact between the Group CEO and internal/external stakeholders. • Build strong working relationships with Board members, senior executives, business partners, and key customers. • Coordinate executive visits, leadership meetings, and corporate events. • Represent the Executive Office professionally while maintaining exceptional service standards. Meeting Management • Prepare meeting agendas, minutes, resolutions, and follow-up action trackers. • Coordinate logistics, including venues, travel arrangements, accommodation, and hospitality. • Ensure timely circulation of meeting materials and documentation. Administrative • Coordinate travel arrangements, including visas, itineraries, accommodations, and transportation. • Coordinate the EtonHouse student overseas trip with EtonHouse China HQ. Qualifications: • At least posses Bachelor Degree in any related fields. • Minimum 8–10 years of experience supporting C-suite executives, preferably a CEO or Group CEO. • Experience in multinational corporations or regional organizations. • Experience working with Board members and senior executives. • Meticulous and strong organizational skills. • Mature, independent and results-oriented. • Strong communication and interpersonal skills. • Versatile and able to work with ambiguity. • Able to work in a fast-paced environment and handle high levels of pressure. • Professional Executive Assistant certification is an advantage.