Admin & HR Executive

About the Role We are looking for a highly organized, proactive, and dependable Admin & HR Executive to support the day-to-day operations of our growing technology and semiconductor business. This role is suitable for someone who enjoys working in a fast-paced environment and is comfortable handling a broad range of responsibilities across office administration, HR coordination, management support, vendor coordination, documentation, and basic finance/operations. The successful candidate will work closely with management and provide the administrative backbone needed to keep the company organized and running efficiently. Key Responsibilities 1. Office Administration &Operations • Manage the day-to-day administration of the Singapore office. • Maintain office supplies and general office requirements. • Coordinate with landlords, building management, service providers, suppliers, and contractors. • Manage office expenses, invoices, quotations, purchase orders, and administrative records. • Arrange courier services, shipments, meeting rooms, business cards, stationery, and other office requirements. • Maintain proper filing systems for company documents, contracts, quotations, invoices, and records. • Coordinate company meetings, internal events, customer visits, and office activities. • Ensure the office is organized, professional, and ready for customers and business partners. • Support travel arrangements, accommodation, transportation, and logistics for management and employees when required. 2. HR & Employee Administration • Support the full employee administration process, including onboarding and offboarding. • Prepare employment-related documents, employee records, and HR forms. • Maintain accurate and confidential employee files. • Coordinate work pass, employment pass, and other relevant administrative matters with external agencies or service providers where required. • Maintain employee leave, attendance, and basic HR records. • Coordinate payroll information and work with the company's payroll/accounting provider. • Assist with employee benefits, insurance, medical claims, and other HR administration. • Coordinate employee training, company activities, and staff engagement initiatives. • Support recruitment activities, including job postings, interview scheduling, candidate communication, and onboarding arrangements. • Help ensure company HR policies and administrative procedures are properly implemented. 3. Management & Business Support • Provide day-to-day administrative support to management. • Coordinate meetings, calendars, appointments, and business travel. • Prepare meeting materials, presentation materials, reports, and administrative documents. • Follow up with internal and external parties on outstanding actions and deadlines. • Maintain management trackers for projects, quotations, contracts, NDAs, customer requirements, and other business activities. • Assist management in preparing proposals, quotations, customer documents, and business presentations. • Support communication and coordination with customers, suppliers, technology partners, government agencies, and business partners. • Support exhibitions, conferences, customer visits, and business events. • Assist management in coordinating activities with government and industry organizations. • Handle confidential business information professionally and maintain a high level of discretion. Requirements • Bachelor's Degree in Business Administration, Human Resources, Operations, or a related discipline. • 3-5 years of relevant experience in administration, HR, office management, operations, or a similar role. • Experience working in a technology, engineering, semiconductor, manufacturing, or B2B environment would be advantageous. • Strong organizational and time-management skills. • Good written and verbal communication skills in English. • Proficient in Microsoft Office, especially Excel, PowerPoint, and Word. • Comfortable working with documents, spreadsheets, quotations, invoices, and business correspondence. • Able to communicate professionally with customers, suppliers, vendors, and external organizations. • High level of confidentiality, integrity, and attention to detail. • Able to work independently with minimal supervision. • Proactive, resourceful, and willing to take ownership of tasks. • Comfortable handling multiple priorities in a growing company environment. • Singaporean and PR only Preferred Skills • Experience with Singapore HR and employment administration. • Familiarity with payroll, CPF, leave administration, and employee benefits. • Experience coordinating with government agencies, corporate service providers, or external consultants. • Basic understanding of procurement, accounting, and corporate administration. • Experience supporting senior management or a small/medium-sized company. • Experience in a startup or fast-growing company environment.