Administrative Assistant (Start Nov 2026)

Administrative Assistant We are looking for a responsible, organised and service-oriented Administrative Assistant to provide administrative and operational support to our Accounting and Corporate Secretarial teams. Key Responsibilities 1. Accounting Administrative Support • Coordinate with clients to obtain bank statements, bank documents, and other outstanding supporting documents required by the accounting team. • Follow up with clients on outstanding documents and information in a timely and professional manner. • Assist accountants with administrative tasks relating to the preparation and completion of accounts. • Keep track of outstanding documents and ensure they are properly received, scanned, and filed. 2. Mail & Document Management • Collect and check incoming letters and correspondence on a daily basis. • Open, scan and email correspondence to the relevant clients promptly. • Sort, organise and file physical documents in a neat and systematic manner. • Shred documents where appropriate in accordance with company procedures and confidentiality requirements. • Maintain an organised and tidy document filing system. 3. Reception & Client Service • Attend to the main entrance and welcome clients and visitors in a warm and professional manner. • Offer clients and visitors coffee, tea or other refreshments. • Answer general enquiries and direct visitors or matters to the appropriate staff member. • Maintain a professional and welcoming reception area. 4. Office & Meeting Room Support • Clean and tidy meeting rooms after client meetings. • Ensure meeting rooms are properly set up and ready for the next meeting. • Perform the coffee machine’s cleaning cycle once a day and ensure it is kept clean and ready for use. • Assist with general office organisation and upkeep. 5. General Administrative Support • Provide general administrative and clerical support to the Accounting and Corporate Secretarial teams. • Assist with filing, scanning, photocopying, printing and other administrative tasks as required. • Perform any other administrative duties as assigned to support the smooth running of the office. Requirements • Minimum 1–2 years of administrative or office support experience preferred. • Well-organised, detail-oriented and able to manage routine tasks independently. • Good communication and interpersonal skills. • Comfortable communicating with clients and following up for outstanding documents. • Basic computer skills, including Microsoft Office and email. • Responsible, reliable and willing to assist with a variety of office administrative tasks. • Able to maintain confidentiality when handling client and company documents. • Prior experience in an accounting, corporate services, professional services or office environment will be an advantage. Personal Attributes We are looking for someone who is: • Organised and systematic • Proactive and responsible • Polite and service-oriented • Detail-conscious • Reliable and punctual • Comfortable working with both clients and professional staff • Willing to take initiative and help wherever needed This is a hands-on administrative role that is important to the smooth day-to-day operation of the office and provides support across both the Accounting and Corporate Secretarial teams. To commence employment in November 2026.