Executive (Nursing Services)

Join Our Nursing Services Team We are looking for a proactive, organised and meticulous Executive (Nursing Services) to provide administrative and operational supportto the Nursing Management Team. In this role, you will play an important part in ensuringthe smooth day-to-day operations of the department while coordinatingadministrative matters, schedules, documentation, procurement, reporting anddepartmental activities. Key Responsibilities • Provide day-to-day administrative and operational support to the Nursing Management Team. • Coordinate calendars, meetings and appointments for the Nursing Management Team, including preparation of agendas, meeting logistics, minutes and follow-up on action items. • Assist with budget planning and expenditure monitoring, including CAPEX and OPEX. • Compile and maintain monthly nursing and ward-related statistics, reports and data for management review. • Maintain an organised filing and document management system for both electronic and hard-copy records. • Provide administrative support for licensing, accreditation and regulatory documentation. • Assist in maintaining Nursing Services Standard Operating Procedures (SOPs) and administrative policies. • Raise Material Requisitions (MR) and Purchase Requisitions (PR) through SAP and liaise with the Procurement Team on purchases. • Manage departmental inventory, stationery, assets and annual asset-sighting activities. • Coordinate administrative and logistical arrangements for departmental events and initiatives. • Support staff onboarding by preparing workstations and other requirements. • Coordinate staff meal orders, ration submissions and other departmental administrative matters. • Perform other duties and projects assigned by the Director of Nursing and Assistant Director of Nursing. Requirements • Degree in Business, Health Administration, Management or a related discipline. • At least 2 years of relevant working experience, preferably within the healthcare setting. • Proficient in Microsoft Office, particularly Microsoft Excel and statistical/data analysis. • Strong written and verbal communication skills. • Good interpersonal and stakeholder management skills. • Well-organised, meticulous and able to manage multiple priorities in a fast-paced environment. • Able to work effectively both independently and as part of a team. • Energetic, adaptable and willing to take on new responsibilities.