Trade Operations Executive

The Trade Operations Executive is responsible for managing and coordinating end-to-end international trade operations involving bulk vessel shipments, ISO-tank containers, drums, and IBC (Intermediate Bulk Container) packaging. The role ensures seamless execution of export/import transactions, shipping documentation, logistics coordination, regulatory compliance, and trade finance activities, including the handling of Letters of Credit (L/C). Key Responsibilities Trade and Shipping Operations: · Coordinate and monitor import and export shipments via bulk vessels, containers, ISO-tanks, drums and IBC packaging. · Arrange bookings with shipping lines, vessel operators, freight forwarders and logistic service providers. · Track shipment schedules and ensure timely cargo loading, discharge and delivery. · Liaise with customers, vendors and shipping agents to ensure a smooth cargo movement. · Monitor inventory and packaging requirements to support shipment planning. Documentation and Compliance: · Prepare and verify import and export documentation, including: · Commercial Invoices(CI), Packing List, Bills of Lading (B/L), Certificates of Origin (COO), Certificates of Analysis (COA), Insurance Certificates (for CIF shipments), Dangerous Goods Declarations (if applicable) · Ensure compliance with international trade regulations, customs requirements, and incoterms. · Maintain accurate shipment records and operational reports. Letter of Credit (L/C) and Trade Finance: · Review and interpret L/C terms and conditions. · Ensure all shipping documents comply with L/C requirements to avoid discrepancies. · Coordinate with banks, customers, and internal stakeholders regarding L/C negotiation and document presentation. · Prepare and submit L/C documentation within stipulated deadlines. · Support collections, bank guarantees, documentary collections, and other trade finance instruments. · Monitor payment status and resolve discrepancies related to trade documentation. Customer and Stakeholder Management: · Serve as primary contact for customers regarding shipment status and documentation. · Coordinate with sales and finance teams to ensure efficient order execution. · Address operational issues, shipment delays and customer enquiries on shipment status promptly. Operational Risk Management: · Monitor vessel schedules, freight costs, demurrage, detention, and port-related charges. · Identify operational risks and propose corrective actions. · Ensure compliance with company policies, HSE standards, and regulatory requirements. Position Requirements · Bachelor’s Degree or Diploma in Logistics, Business/Supply Chain Management, Maritime Studies, or related field. · At least 2 - 3 years of experience in trade operations, shipping, logistics, or commodity trading. · Experience handling bulk vessel shipments, ISO-tanks, drums and IBC packaging. · Practical experience in import/export documentation and customs processes. · Hands-on experience with L/Cand trade finance documentation. · Experience in chemical, petrochemical, or other commodity trading industries. · Strong knowledge of international shipping practices and incoterms. · Familiarity with bulk liquid cargo operations and tank logistics. · Good understanding in trade finance instruments, especially L/C. · Excellent documentation and attention-to-details. · Strong communication and stakeholder management abilities. · Ability to manage multiple shipments simultaneously. · Knowledge in IMDG(International Maritime Dangerous Goods) Code, hazardous cargo regulations, and bulk liquid cargo operations. · Conversant in Chinese reading and writing will be advantageous to liaise with Chinese speaking associates and China HQ office