Academic Affairs Executive

Academic Affairs Executive Position Summary The Executive, Academic Affairs supports the Head/Lead of Academic Affairs in the effective administration and coordination of the institution’s academic operations, including Assessment & Examinations, Attendance & Academic Progress, Course Delivery & Academic Operations, Curriculum & Academic Quality, Learning Resources, Lecturer Coordination & Management, Student Case Management & Support, and Timetabling & Lecturer Deployment. The position works closely with the Head/Lead, lecturers, students and other departments to ensure that academic activities, records, assessments and progression processes are administered accurately, consistently and within approved timelines. A key responsibility is to maintain complete, accurate and audit-ready academic documentation and records, and to support the consistent implementation of approved academic policies, procedures, programme requirements and applicable Skills and Workforce Development Agency (SWDA) EduTrust requirements, including relevant EduTrust Guidance Document 4 (GD4) requirements relating to academic processes and records. The role requires a highly organised and detail-oriented individual who can manage multiple academic cycles and deadlines, communicate professionally with lecturers and students, and follow through on operational matters independently while escalating exceptions appropriately. Key Responsibilities 1. Assessment &Examinations • Assist the Head/Lead inplanning and administering assessment and examination activities in accordancewith approved academic calendars, programme requirements and institutional procedures. • Coordinate assessment andexamination schedules, venues, invigilation arrangements, assessment materialsand other logistical requirements. • Maintain appropriatecontrols over examination papers, scripts, marking records, results and other confidential assessment materials. • Coordinate the collection,tracking and submission of assessment papers, marking schemes, scripts and results from lecturers within stipulated timelines. • Check assessment andresults documentation for completeness and accuracy, and follow up on discrepancies, missing information or outstanding submissions. • Assist with thecompilation, verification and processing of academic results, including documentation required for approval, release and student progression. • Maintain accurate andaudit-ready assessment and examination records, including relevant approvals,moderation records, attendance, results and supporting documentation. • Support the administrationand documentation of re-assessments, appeals, academic misconduct cases and other assessment-related matters in accordance with approved procedures. 2. Course Delivery,Lecturer Coordination & Academic Operations • Assist the Head/Lead in coordinating day-to-day programme and course delivery, including class schedules, lecturer deployment, academic calendars and teaching arrangements. • Coordinate lecturer onboarding and maintain lecturer records, qualifications, contracts/engagementdocumentation, teaching assignments and other required academic documentation. • Communicate teaching schedules, programme requirements, assessment deadlines, academic procedures and operational updates to lecturers. • Monitor lecturer submissions and academic deliverables, including lesson materials, attendance, assessments, marking, results and other required records, and follow up onoutstanding items. • Maintain current programme and module/course documentation, including curriculum information, module outlines, lesson plans, teaching resources, assessment plans and related academic records. • Assist with programme reviews, curriculum updates and implementation of approved academic changes, ensuring relevant records and stakeholders are updated. • Coordinate academic resources and operational requirements necessary for effective programme delivery, and escalate delivery issues to the Head/Lead where appropriate. • Coordinate timetabling and lecturer deployment,including class schedules, teaching assignments, changes and replacement arrangements, and ensure timely communication to affected lecturers, students and departments. • Coordinate and maintain learning resources required for programme delivery, including approved teaching and learning materials, resource availability and related academic records, and follow up ongaps or outstanding requirements. • Support curriculum and academic quality activities by maintaining approved curriculum documentation, tracking academic quality requirements and coordinating follow-up arising from programme reviews ,academic meetings, feedback or quality-assurance activities. 3. Attendance, AcademicProgress & Student Case Management • Maintain accurate student academic records, including attendance, assessment results, progression status, academic decisions and other relevant documentation. • Monitor student attendance, academic performance and progression, identify cases requiring follow-up and support the Head/Lead in coordinating appropriate academic interventions. • Coordinate academic counselling arrangements, make-up classes, re-assessments, deferments, appeals and other academic cases in accordance with approved policies and procedures. • Communicate academic schedules, assessment arrangements, results, progression requirements and other academic information to students accurately and on a timely basis. • Prepare and maintain documentation for academic cases, progression decisions and other student academic matters, ensuring records are complete, traceable and appropriatelyapproved. • Work with Student Services and other departments on student matters that have academic implications andensure appropriate follow-up and documentation. • Support the Head/Lead incoordinating and documenting student academic cases, including attendance, academic progress, counselling/intervention, appeals and other cases requiringacademic r…