Administrative Assistant

The Opportunity We are looking for a detail-oriented and organised Admin Assistant to support our training operations and ensure that administrative processes are handled accurately and efficiently. Working Days: Monday to Friday (5 working days) Working Hours: 8:30 AM – 5:30 PM Work Arrangement: Full-time / Half-day options available Location: Sin Ming Lane Nearest MRT: Bright Hill MRT Preferred Start Date: Immediate Job Responsibilities 1. Invoice Processing • Prepare and issue training-related invoices to clients and internal departments. • Ensure invoices are accurate and sent out in a timely manner. • Maintain proper records of invoices and related documentation. 2. Attendance & Assessment Records • Track and verify trainee attendance for each training session. • Ensure attendance records are complete and accurately maintained. • Collect, review, and record assessment results for reporting and certification purposes. • Follow up on any missing or incomplete attendance or assessment records. 3. Document Management • Scan, organise, file, and maintain physical and digital training documents. • Ensure documents are properly stored and easily accessible when required. • Maintain confidentiality and comply with company data protection policies. 4. Certificate Handling • Access training partner portals/gateways to download training certificates. • Organise and maintain certificate records. • Distribute certificates to trainees or clients as required. • Follow up on any missing or pending certificates. 5. General Administrative Support • Provide administrative support for training programmes and daily operations. • Assist with scheduling, record keeping, data entry, and correspondence. • Support the team with other administrative tasks as assigned. Requirements • Strong attention to detail and accuracy is essential. • Good organisational and time-management skills. • Intermediate computer skills with proficiency in Microsoft Office , particularly Microsoft Excel and Word . • Able to work independently as well as in a team. • Good communication and coordination skills. • Responsible, reliable, and willing to learn. • Immediate starters are preferred. What We Offer • Monday to Friday, 5-day work week. • Convenient location near Bright Hill MRT . • Full-time and half-day work arrangements available. • Opportunity to gain experience in training administration and operations.