Project Admin Officer

The Project Admin Officer supports the Project management team and performs project-related administrative functions. This includes preparing quotation/progress claims, proper recording of contract/project documentation (Work order, Delivery order, Invoices), following-up of claims approval, requesting for quotation and negotiating with sub-contractors/suppliers for the best costs, ordering supplies as well as act as the second point of contact (on behalf of Project Engineers) for client enquiries. RESPONSIBILITIES • Contract, Project & Filing management, preparation of purchase order, variations & final accounts and generation of cost control and reports • General administration support to project team and assisting the project manager in working out the quantities for variations and progress claims • Prepare monthly progress claim, vet/recommend and prepare clients’ payment certificate for management approval • Act as second point of contact (client-servicing) on behalf of project engineers for enquiries from external stakeholders pertaining to projects & term contracts • Undertake any other ad-hoc projects/duties assigned JOB REQUIREMENTS • Minimum “O” Level, diploma is a plus. • Diploma holders with limited working experience are welcomed. • Outgoing with good communication, negotiation and problem-solving skills for engaging with both internal and external parties to support project-related activities. • Able to work independently and target oriented in a stressful environment. • Computer-literate & basic Microsoft Excel skills • Able to commence work in a short notice period.