Office Admin & HR Executive

ADMIN & HR EXECUTIVE Your duties as Admin & HR Executive are as follows, but not limited to: A. Travel & Logistics Coordination • Coordinate business travel arrangements for employees, including flights, accommodation, ground transportation, and other travel-related requirements. • Liaise with appointed travel agents and approved service providers to obtain suitable and cost-effective travel options in accordance with Company policies. • Research and recommend accommodation options, taking into consideration cost, location, accessibility, and safety. • Coordinate team travel arrangements for exhibitions, conferences, business meetings, and other overseas activities. • Maintain travel records and provide administrative support for changes, cancellations, and other travel-related matters. B. Claims & Administrative Compliance • Review staff travel and expense claims for completeness, accuracy, and supporting documentation prior to submission for processing. • Verify travel allowances and per diem claims against prevailing guidelines and Company policies. • Follow up with employees on outstanding claims, supporting documents, or clarifications to facilitate timely processing. • Maintain proper records and documentation relating to travel and expense administration. C. Office & Facilities Administration • Manage day-to-day office administration and ensure the smooth functioning of the workplace. • Coordinate office leasing and facilities matters, including liaison with landlords, building management, and service providers. • Manage pantry, stationery, business cards, and general office supplies. • Coordinate the procurement and allocation of laptops, IT equipment, office equipment, and other employee requirements. • Source quotations and liaise with approved vendors and suppliers, ensuring cost effectiveness and timely delivery. • Maintain relevant administrative records, contracts, and supplier documentation. D. HR & Recruitment Administration • Support recruitment activities, interview coordination, candidate communication, and recruitment administration. • Coordinate onboarding arrangements for new employees, including collection of required documentation, preparation of onboarding materials, and orientation schedules. • Support employee confirmation, resignation, offboarding, and other employment-related administrative processes. • Prepare standard forms and documentation as required. • Maintain employee records and HR administrative documentation in an organised and confidential manner. • Support employee insurance and benefits administration, including enrolment, changes, termination, and claims coordination where applicable. • Provide general administrative support for HR policies, procedures, and employee-related matters. E. Team & Management Support • Coordinate internal meetings, appointments, and administrative arrangements for Management as required. • Support the planning and coordination of team activities, staff engagement initiatives, and Company functions. • Provide administrative and coordination support for Company events, meetings, and other business activities. • Undertake other administrative and HR-related duties as may reasonably be assigned from time to time.