Lead Procurement and Purchaser

Sol Luminaire, an architectural lighting studio founded in Singapore, is expanding. Join us as a Lead Procurement and Purchaser to manage procurement, purchasing, inventory control, logistics coordination and support our daily operations. Responsibilities: Procurement & Purchasing • Manage day-to-day procurement and purchasing activities • Source lighting products and related items from local and overseas suppliers • Obtain quotations and negotiate pricing, lead times, payment terms and other commercial terms • Manage purchase orders and follow up on outstanding orders • Ensure products are purchased at competitive prices and delivered according to agreed timelines Existing & Customised Orders • Manage procurement for existing, repeat and project orders • Source products according to customer and project requirements • Coordinate with suppliers on product specifications, finishes, samples and customisation • Follow up closely on customised orders to ensure specifications, production and delivery timelines are met • Ensure order details are accurately communicated to suppliers before production Supplier Management • Maintain good working relationships with existing suppliers • Identify and evaluate new suppliers and products where required • Negotiate with suppliers on pricing, quality, payment terms and delivery • Monitor supplier performance and follow up on quality, production and delivery issues • Resolve supplier-related issues promptly Inventory & ERP Management • Monitor inventory levels and purchasing requirements to ensure adequate stock availability • Maintain proper inventory controls and minimise overstocking and stock shortages • Monitor stock movement and coordinate replenishment where required • Set up new products, SKUs and relevant product information in the ERP system • Ensure product descriptions, specifications, pricing, supplier details and other relevant information are accurately maintained in the ERP system • Ensure purchasing and inventory records are accurate and up to date Logistics & Shipping • Coordinate local and overseas logistics, including shipments to and from Singapore • Liaise with suppliers, freight forwarders and logistics partners • Track production and shipment status and follow up on delivery schedules • Ensure shipping and delivery documents are properly arranged • Resolve issues relating to shipment delays, shortages, damaged or incorrect deliveries Internal Coordination • Work closely with Sales, Operations and Finance on purchasing requirements • Keep relevant teams updated on order, production and delivery status • Coordinate purchasing and delivery timelines to support customer and project requirements • Follow up closely on urgent or time-sensitive orders The Ideal Candidate: • 4–6 years of relevant procurement and/or purchasing experience, preferably in lighting, furniture, sanitaryware, tiles, electrical products or similar industries • Experienced in sourcing and managing local and overseas suppliers, including price and terms negotiation • Familiar with customised, made-to-order and project-based procurement • Strong in order follow-up, supplier coordination and overseas logistics, with good attention to detail • Independent, hands-on and organised, with the ability to manage multiple orders and work well in a fast-paced SME environment