Temporary Management Support Staff

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal. NUS Career Portal link - https://careers.nus.edu.sg/job/Temporary-Management-Support-Staff/34527-en_GB/ We regret that only shortlisted candidates will be notified. Job Description A. Administrative and PA Support • Provide day-to-day administrative and coordination support to the Head of Administration (HOA) /Dean. • Assist with scheduling meetings, appointments and other administrative arrangements. • Prepare meeting materials, documents, presentations, minutes and other administrative correspondence where required. • Maintain and organise electronic and physical records, files and documentation. • Assist with tracking follow-ups, action items and deadlines. • Support preparation of reports, trackers and administrative summaries. B. Faculty Administration & Operations • Assist with coordination of administrative and operational matters within the Faculty. • Liaise with internal stakeholders and service departments on routine administrative matters. • Assist in coordinating meetings, events, visits and other Faculty activities. • Follow up with relevant parties on outstanding administrative matters and provide status updates to the HOA. • Assist with general office and operational coordination as required. C. Project Support • Provide administrative support for assigned Faculty projects and initiatives. • Assist with project coordination, including preparing schedules, trackers, documentation and meeting materials. • Collate information and data from relevant stakeholders. • Monitor timelines and follow up on outstanding actions. • Support the HOA and project leads with ad-hoc administrative tasks to facilitate project completion. D. Other Duties • Perform other administrative duties and ad-hoc assignments as assigned by the HOA/Dean. • Support the Faculty's administrative operations where required during the temporary appointment. • Handling sensitive information with utmost confidentiality and discretion • Maintaining a high level of professionalism and integrity in all interactions and communications. Qualifications • Diploma or equivalent qualification in Business Administration, Management, Office Administration or a related discipline. • Prior administrative, secretarial, personal assistant or coordination experience would be advantageous. • Good organisational and time-management skills, with the ability to manage multiple tasks and deadlines. • Good written and verbal communication skills. • Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint. • Able to work independently, follow up proactively and handle confidential information with discretion. • Meticulous, organised and attentive to detail. • Adaptable and willing to support different administrative and operational requirements. • Immediate availability or short notice period would be advantageous given the temporary nature of the appointment.