Office Administrator & HR Coordinator (Part-Time)

We're looking for a reliable and organized Office Administrator & HR Coordinator to support our day-to-day office operations and general HR matters. This role covers the practical, hands-on side of running an office — from managing supplies and coordinating with vendors to supporting team events and onboarding logistics. Responsibilities Office Admin Activities • Monitor stock levels of pantry and stationery supplies and place orders as needed. • Coordinate with building management/landlord on facility-related matters. • Coordinate office cleaning schedules. • Log and track facility repair requests, including air-conditioning, furniture, and equipment. • Coordinate with repair vendors and technicians as required. • Process internal procurement requests from staff. • Track order status and receive and log incoming deliveries. • Issue and collect laptops and other equipment during staff onboarding and offboarding. • Maintain office and equipment inventory records, including assigned devices and the asset register. • Ensure office equipment, furniture, and appliances are kept in good working condition. • Respond to ad hoc administrative requests from staff. • Compile weekly and monthly operational status reports. • Update operational dashboards and KPI trackers. General HR Matters • Assist in organising company events, including team socials, TGIFs, festive celebrations, and employee milestones. • Assist with event logistics, including venue booking, catering, and RSVPs. • Draft and post internal announcements. • Coordinate first-day logistics, including introductions and office tours. • Process onboarding and offboarding checklist items, including equipment returns and access revocation. Requirements • Singapore Citizen or Singapore Permanent Resident. • Diploma or Bachelor's degree in any field of study. • Able to work 1–3 days per week, 8 hours per day. • Prior experience in office administration or HR coordination is preferred. • Comfortable with common office software, including Microsoft 365 and Google Workspace. • Strong organizational skills, attention to detail, and follow-through. • Discretion when handling confidential HR and company information. • Ability to manage multiple small tasks and coordinate with vendors effectively. Nice to Have • Exposure to project tracking tools such as Jira or Microsoft Lists. • Experience organising office events or team activities. • Experience supporting a small or growing team. If you are interested in joining us, kindly submit your application via https://thesoftwarepracticepteltd.teamtailor.com/jobs/8276010-office-administrator-hr-coordinator-part-time?promotion=2164546-trackable-share-link-mycareersfuture We seek your understanding that only shortlisted candidates will be notified.