Senior Corporate Secretarial Executive

Senior Corporate Secretarial Executive 📍 Singapore 🏢 Swiftly Pte. Ltd. 💼 Full-Time About Swiftly Swiftly is a technology-driven corporate service provider in Singapore, built with the goal of making corporate services simpler, faster, and more efficient for businesses. We combine strong corporate secretarial and compliance expertise with technology, AI, and automation to reduce unnecessary administrative work and provide clients with a more seamless experience. As Swiftly continues to grow, we are looking for an experienced, driven, and detail-oriented Senior Corporate Secretarial Executive to join our team. This role is ideal for someone who enjoys taking ownership of their work, is comfortable operating in a fast-moving environment, and wants to be part of a growing company that is actively rethinking how traditional corporate secretarial work can be done better. If you are looking for opportunities to progress beyond an executive-level role and contribute to the development of a rapidly growing business, we would love to hear from you. What You’ll Be Doing • Manage and take ownership of a portfolio of Singapore companies across various industries • Prepare directors’ resolutions, shareholders’ resolutions, minutes, and other corporate secretarial documents • Handle company incorporations, striking off, changes of directors and shareholders, registered office changes, and other ACRA matters • Prepare and file Annual Returns and other statutory filings • Handle share allotments, share transfers, changes in share capital, and other corporate exercises • Maintain and update statutory registers and corporate records • Monitor statutory deadlines and ensure timely compliance with regulatory requirements • Liaise directly with clients, government authorities, banks, auditors, and internal teams • Advise and support clients on routine corporate secretarial and Companies Act matters • Identify potential compliance issues and escalate more complex matters where appropriate • Review or guide work prepared by junior team members where required • Work closely with other functions to ensure clients receive timely and effective support • Participate actively in process improvement, automation, and technology initiatives • Provide feedback on existing workflows and identify opportunities to simplify or automate repetitive processes • Adapt to new systems and technology as Swiftly continues to develop its service platform and internal capabilities Why Join Swiftly? Be Part of a Growing Company Swiftly is still at an exciting stage of its growth. Rather than joining a large organisation where processes and structures are already fixed, you will have the opportunity to contribute directly to how our Corporate Secretarial function develops. Strong performers will be given opportunities to take on greater responsibility as the company expands. Career Growth Opportunities We believe strong performers should be recognised and given room to progress. As a Senior Corporate Secretarial Executive, you may have opportunities to: • Take ownership of larger or more complex portfolios • Guide and support junior team members • Participate in improving departmental processes • Take on additional leadership responsibilities • Progress towards Assistant Manager and managerial positions • Participate in future expansion and new initiatives as Swiftly grows Technology & Automation Swiftly was built around the idea that corporate services should not rely unnecessarily on repetitive manual work. We actively invest in technology, AI, and automation to improve workflows and make our team more productive. Our goal is for Corporate Secretarial professionals to spend less time performing repetitive administrative tasks and more time on work that requires professional judgement, problem-solving, client service, and expertise. You will also have opportunities to work alongside our technology and automation teams to identify processes that can be improved or automated. Make a Real Impact Because Swiftly is growing, good ideas can be implemented quickly. We encourage team members to speak up when they see a better way of doing something. If you identify a workflow that can be simplified, automated, or improved, we want to hear about it. You will have the opportunity to help shape how the company operates as it scales. Positive Working Environment We want to build a workplace where people can perform at a high level while enjoying the people they work with. Benefits include: • Medical and dental benefits • Performance bonuses • Pantry snacks and drinks • Entertainment and team bonding activities • Supportive management team • Young and energetic working environment • Opportunities for professional and career development What We’re Looking For • Ideally 3 years or more of relevant corporate secretarial experience in Singapore • Strong hands-on experience with ACRA filings and corporate secretarial work • Good working knowledge of the Singapore Companies Act and relevant regulatory requirements • Experience independently managing a portfolio of Singapore companies • Strong attention to detail and sense of responsibility • Good interpersonal, written, and verbal communication skills • Able to communicate confidently and professionally with clients • Organised and able to manage multiple deadlines effectively • Able to work independently while collaborating well with the wider team • Proactive, dependable, and willing to take ownership of matters from start to completion • Comfortable learning and adopting new technology and systems • Open to changes in workflows as processes are continuously improved and automated • Positive attitude and willingness to continuously learn and improve Candidates with relevant corporate secretarial or Chartered Governance qualifications will have an advantage. Salary & Benefits Salary will be commensurate with experience, capabilities, and the level of respo…