Executive Assistant

Company Overview: Volt Auto is Singapore’s exclusive authorised dealer for the latest Electric Vehicles, providing distribution, retail, and after-sales services, and committed to delivering exceptional vehicles and service as a trusted name in the industry. Position Overview: Reporting to the Head of Human Resource & Executive Assistant, the Executive Assistant (EA) will provide high-level administrative support, ensuring the efficient operation of the executive’s office. The role involves managing schedules, coordinating meetings and events, handling correspondence, and performing a range of executive tasks to support the Head of HR & EA in achieving organizational goals. Responsibilities: • Calendar Management: • Coordinate and manage calendar, including scheduling meetings, appointments, and travel. • Prioritize and organize daily activities, ensuring efficient use of time. • Communication: • Act as the primary point of contact between the Head of HR & Admin and internal/external stakeholders. • Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses. • Meeting Coordination: • Arrange and prepare materials for meetings, including agendas, presentations, and reports. • Take minutes during meetings and follow up on action items as required. • Travel Arrangements: • Organize complex travel itineraries, including flights, accommodation, and transportation. • Ensure all travel-related documentation and arrangements are completed efficiently. • Administrative Support: • Prepare and proofread documents, reports, and presentations. • Manage and maintain filing systems, both electronic and paper-based. • Confidentiality: • Handle sensitive information with discretion and confidentiality. • Ensure that all data and records are managed in compliance with company policies. • Any ad-hoc duties as assigned. Requirements: • Education: Minimum Diploma or Bachelor’s degree or equivalent experience. • Experience: Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives. • Skills: • Exceptional organizational and time-management abilities. • Strong written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. • Ability to handle multiple tasks and prioritize effectively. • High level of professionalism and discretion. • Possess a valid class 3/3A driving license. • Willing and able to travel frequently, including overseas travel, as required. • Attributes: • Proactive and self-motivated with a problem-solving mindset. • Ability to work under pressure and meet tight deadlines. • Strong attention to detail and accuracy.