Accounts Assistant

The Accounts Assistant supports day-to-day financial operations, including accounts payable and receivable, general ledger maintenance, cost tracking, and monthly closing activities in a logistics environment. The roleplays a crucial part in ensuring financial compliance, accuracy, and timely reporting to support warehouse, freight, and transport operations. Candidates must be organized, detail-oriented, and able to manage high transaction volumes typical in the logistics industry. Key Responsibilities - Accounts Payable (AP): · Process supplier invoices related to transport, freight, warehousing, fuel, and third-party logistics (3PL) services. · Match invoices with delivery orders (DO), purchase orders (PO), and contracts. · Prepare and process vendor payments via bank transfers, cheques, or GIRO. Accounts Receivable (AR): · Issue customer invoices for logistics services rendered (e.g., container haulage, storage fees, cross-border shipments). · Monitor collections and follow up on outstanding receivables with the sales or operations teams. · Prepare customer statement of accounts and assist with aging analysis. • Monitor outstanding payments and follow up with customers or suppliers. General Ledger & Month-End Closing: · Perform data entry and GL postings in the accounting system. · Reconcile bank statements and company accounts · Assist in month-end closing activities, including reconciliations. Costing & Operational Finance: · Track costs associated with transportation, fuel, subcontractors, warehouse rental, and equipment maintenance. · Support finance analysis for cost control, profitability, and margin evaluation by service line. · Coordinate with logistics operations and procurement teams to validate cost data. Tax & Compliance: · Prepare and submit GST filings (Singapore context) or equivalent indirect taxes in other regions. · Ensure compliance with accounting standards, internal controls, and audit requirements. · Support statutory reporting, audit preparation, and liaise with external auditors. Job Requirements - Education: · Diploma or Degree in Accountancy, Finance, or equivalent (e.g., LCCI, ACCA Part-qualified) · Fresh Graduate in Master & PHD are welcome to apply Experience: · 3–5 years in finance or accounting; experience in logistics, transport, or freight is advantageous · Those with audit experience will be added advantage Technical Skills: · Proficient in MS Excel (pivot tables, VLOOKUP); familiar with accounting software (e.g., QuickBooks, SAP, Oracle, or Xero) Regulatory Knowledge: · Working knowledge of local tax rules (e.g., GST, Withholding Tax), audit standards, and compliance practices Soft Skills: · Detail-oriented, able to meet tight deadlines, good analytical and communication skills Key Competencies - · Able to work in fast-paced environment with tight deadlines · Good Problem-solving skills · Accuracy and attention to detail in high-volume transactional work · Excellent attention to detail and accuracy. · Strong time management and adherence to deadlines · Trustworthiness and integrity in handling financial data