HR and Administrative Executive

About the Role We are seeking a hands-on HR Executive to oversee day-to-day HR operations for our Singapore retail business. This role is responsible for end-to-end HR administration including work pass management, compliance matters, and employee lifecycle processes. The ideal candidate is detail-oriented, proactive, and able to work independently in a fast-paced retail environment. Key Responsibilities Employee Relations & HR Operations • Prepare employment contracts, HR letters, and maintain employee records • Manage onboarding and exit processes including documentation and system updates • Handle employee enquiries and provide HR support to operations teams • Support disciplinary processes where required Work Pass Management • Handle foreign work pass applications, renewals and cancellations • Monitor work pass validity and quota utilisation • Liaise with MOM on manpower-related matters pertaining to work pass holders Recruitment Coordination • Coordinate recruitment activities including job postings and interview arrangements • Screen applications and coordinate interviews with hiring managers Insurance & Claims • Coordinate insurance matters for retail shops and employees • Liaise with insurance brokers and service providers • Monitor policy renewals and documentation HR Compliance & Administration • Support government-related submissions (e.g., OED, surveys, reporting) • Maintain HR documentation and ensure compliance with local employment regulations • Perform other HR and administrative duties as assigned Requirements • Diploma or Degree in Human Resources, Business Administration or related field • Minimum 2 years HR experience • Familiar with MOM work pass application procedures • Good knowledge of Singapore Employment Act and MOM regulations • Detail-oriented with strong organisational skills • Able to work independently and manage multiple tasks • Proficient in Microsoft Excel and MS Office Preferred • Experience in retail or F&B industry will be an advantage • Experience handling foreign workforce will be an advantage