Accounts Executive (AR)

Key Responsibilities • Handle and maintain all Accounts Receivable (AR) transactions for the Group. • Monitor and record daily sales, billing and collection transactions accurately and timely. • Match collections against the daily POS sales system , including cash, credit/debit card, e-wallet, online payment and other payment channels, where applicable. • Reconcile daily sales between POS, pump system, sales reports, bank collections and accounting records . • Investigate and follow up on differences such as short/over collections, unidentified receipts, void transactions and timing differences. • Prepare and issue customer invoices, debit notes and credit notes for credit sales, C-store sales, rental, services and other applicable income. • Ensure recurring billing and other regular billings are raised accurately and on time. • Maintain customer accounts and monitor outstanding balances. • Prepare and review AR aging and collection reports . • Follow up with customers and relevant Operations PICs on overdue accounts and outstanding payments. • Monitor customer credit terms and credit limits and highlight overdue or high-risk accounts to the Accounts Manager. • Perform customer statement reconciliation and resolve discrepancies, short payments, overpayments and unapplied receipts. • Monitor and reconcile daily cash deposits and bank collections against station sales records. • Ensure all collections are properly allocated to the correct customer, invoice, company and accounting period. • Coordinate with Retail / Operations teams to obtain supporting documents and resolve sales or collection discrepancies. • Ensure proper revenue and collection cut-off at month-end. • Prepare AR closing schedules, aging reports, collection reports and sales-versus-collection reconciliation for month-end closing. • Assist in the preparation of monthly management accounts and closing reports. • Ensure AR transactions and supporting documents comply with Singapore accounting policies, applicable Singapore laws and regulations, and Group internal policies. • Assist with GST, GST reporting, Invoice requirements and other applicable Singapore tax compliance matters relating to AR. • Maintain proper documentation and filing of invoices, receipts, collection records and reconciliation schedules. • Provide supporting documents and schedules for audit, tax and other statutory requirements. • Record and reconcile inter-company receivables and other group transactions where applicable. • Monitor unusual or abnormal AR movements and promptly report significant issues to the Accounts Manager. • Work closely with Retail and Operations to ensure accurate sales recording and timely collection. • Provide backup support to AP and GL / Closing functions when required or instructed by the Accounts Manager. • Assist with bank reconciliation, inventory checking and month-end closing activities when required. • Ensure compliance with Singapore Financial Reporting Standards (SFRS), applicable Singapore tax requirements, GST requirements and Group accounting policies, as relevant to the position. • Identify opportunities to improve the sales reconciliation, collection and AR processes . • Perform any other accounting and finance duties assigned by the Accounts Manager. About you • Diploma/Degree in Accounting/Finance/ACCA • Minimum 2-3 years of accounting experience • Possess a willing-to-learn attitude • Team player with good communication skills • Proficient in MS Office and Excel • Possess the authorization right to work in Singapore • Able to start work immediately/short notice • Office will be relocated to Commonwealth