Accounts Executive

Job Summary Manage comprehensive Accounts Payable functions to ensure accurate, timely payments and maintain compliance with company procedures in a project-based environment. Responsibilities • Process supplier and subcontractor invoices accurately across the full Accounts Payable cycle to ensure timely payments • Verify invoices against Purchase Orders, quotations, delivery orders, contracts, and supporting documents to ensure accuracy and compliance • Obtain and confirm proper invoice approvals following company procedures before payment processing • Monitor outstanding invoices and execute payments within agreed credit terms to maintain supplier relationships • Reconcile supplier statements and investigate discrepancies, missing invoices, and credit notes to resolve payment issues • Process staff claims, reimbursements, and petty cash transactions with accurate coding to GL accounts, projects, and cost centres • Collaborate with suppliers, subcontractors, project teams, and internal departments to resolve invoice and payment queries • Assist with month-end closing activities including AP reconciliation, accruals, and preparation of accounting schedules for reporting • Maintain organized accounting records and supporting documents to support audit and compliance requirements • Support GST documentation preparation and respond to internal and external audit requests • Perform additional accounting and administrative duties as assigned to support team operations Preferred competencies and qualifications • Diploma/LCCI or equivalent qualification in Accounting, Finance, or related discipline • Minimum 2 years of relevant experience in Accounts Payable or similar accounting roles • Experience in construction, engineering, or project-based industries is advantageous • Proficient in Microsoft Excel and accounting software to manage financial data efficiently • Strong numerical accuracy and attention to detail to ensure error-free financial processing • Ability to manage a high volume of transactions independently and meet deadlines • Bilingual proficiency in English and Mandarin to communicate effectively with Mandarin-speaking stakeholders, suppliers, and business partners • Good communication and interpersonal skills to collaborate across teams and external partners