Administrative Coordinator

Responsibilities: · Provide support to the Office Manager · Responsible for day-to-day office administrative operations of back office under the supervision of the Office Manager · Prepare new joiner orientation packs · Assist in event support and coordination, including organizing conferences and events · Prepare meeting agendas and minutes · Handle office expenses · Assist in administrative account operations– company registry, audio conference account, firm provided phone telecom service · Assist in Employment Pass and accommodation arrangements for overseas employees · Standby cover for front office receptionist duties · Maintain and order office supplies, ensuring adequate stock levels at all times · Assist in monitoring office facilities and ensure that the workplace is maintained in a clean, safe and professional condition · Coordinate with building management and external vendors for facilities-related needs · Manage vendor contracts, service agreements and renewal dates · Assist with maintaining office directories, floor plans and other internal administrative records · Assist in general administrative and ad hoc duties as assigned Requirements: · Minimum of 3 year of secretarial/administrative/customer service experience, preferably in a law firm or other professional services environment · Proficient in MS Word, Excel and PowerPoint · Strong proficiency in both written and spoken English is required. · Highly organized with the ability to prioritize · Strong sense of responsibility · Self-motivated, able to multi-task and to work independently under pressure