Purchasing & Admin Executive

Key Responsibilities Purchasing & Procurement • Manage and control the company’s purchasing activities to ensure timely and cost-effective procurement of materials, parts and consumables. • Source parts and materials based on customer drawings, specifications and requirements, and liaise with suppliers to obtain pricing and quotations for internal/customer approval. • Evaluate and compare supplier quotations and negotiate pricing, lead times and other commercial terms to achieve competitive purchasing costs. • Process approved Purchasing Requisitions and issue Purchase Orders to suppliers in accordance with company procedures. • Follow up with suppliers on order status, delivery schedules and any outstanding purchasing matters. • Address and resolve purchasing-related issues, including delays, shortages, quality concerns and discrepancies. Supplier Management • Maintain and update the Approved Supplier List to ensure supplier information and approval status are kept current. • Maintain proper records of supplier evaluations and supporting documentation. • Conduct and/or coordinate periodic supplier performance reviews, including assessment of quality, delivery, pricing and responsiveness. • Liaise with suppliers to resolve performance issues and follow up on corrective actions where required. Inventory & Materials Management • Monitor inventory levels of raw materials, purchased parts and consumables to ensure adequate stock availability for production and operations. • Coordinate the receipt of incoming purchased materials and consumables, and ensure quantities and relevant documentation are properly recorded. • Work closely with internal departments to identify material requirements and resolve purchasing, inventory and delivery issues. Finished Goods & Delivery Administration • Prepare finished goods for delivery in accordance with delivery requirements and schedules. • Prepare and issue Delivery Orders and maintain proper records of outgoing deliveries. • Coordinate with relevant internal departments and/or customers on delivery arrangements where required. General Administration • Maintain accurate and up-to-date purchasing, supplier, inventory and delivery records. • Ensure purchasing documentation and records are properly filed and maintained for traceability and audit purposes. • Perform other purchasing and administrative duties as assigned by the management. Qualification & Requirements • NITEC or higher qualification in Purchasing, Supply Chain, Business Administration or a related field. • 1–3 years of relevant experience in purchasing or procurement. • Proficient in Microsoft Office and other relevant computer applications (Synergix). • Good knowledge of purchasing processes, controls and documentation. • Able to work independently with minimal supervision and manage multiple purchasing activities effectively. • Good communication and interpersonal skills, with the ability to liaise effectively with suppliers and internal departments. • Strong negotiation, coordination and problem-solving skills. • Detail-oriented, organised and able to follow up on purchasing matters in a timely manner.