Corporate Event Executive [Stat Board | Central]

Join Our Team: Event Management Executives Wanted! Be Part of Exciting Events, Coordinate with Diverse Teams, and Create Memorable Experiences! Job Description • Be the main point of contact for event requests • To sit in for any pre-event discussions with internal stakeholders • To source, shortlist and recommend suppliers/vendors according to budget given • To support the procurement process for the events (e.g. catering, gifts, live stations) • Preparing approvals and ensures that approvals are sought before arranging for any purchases • To be proficient in Canva (doing up of EDMs) • Coordinate booking of venues and internal stakeholders’ calendars for the event arrangements • To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior • Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR) • To do all the necessary building clearances, catering and visitors for events (if needed) • Assist in purchasing food for VIP • Manage queries related to event logistics and booking requests via email • Assist in the preparation of daily event forecasts to be communicated to relevant departments • Support on-site operations during events, ensuring smooth execution • Liaise with the AV team for the setup of AV system when required • Scheduling of meeting room equipment maintenance with vendor • Train internal stakeholders on use of AV system • Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records • Shift physical files between nearby office buildings • Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event • Assist with visitors/contractor clearance to event venue (if any) • Any other ad hoc duties assigned Job Requirement • Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage • Meticulous with details, good communication and interpersonal skills • Able to work in a fast pace and challenging environment Working Hours • Mondays to Fridays, 8:30am – 6pm (1hr lunch break) • City Hall MRT If you are interested, please submit your application here. We appreciate your application and will notify you if you are shortlisted for the role. By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Outsourcing Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our privacy policy. We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations. For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persoloutsourcing.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at sg.dataprotection@persolapac.com. EA License No: 90C3494 | EA Personnel No: R21100082 | EA Personnel Name: Mavis Goh En Qi