Receptionist & Office Administrator

Role Overview We are a multi-billion-dollar hedge fund and asset manager seeking a professional, dependable, and service-oriented Receptionist &Office Administrator to manage reception, support daily officeoperations, and provide administrative assistance. Subject to business needs and performance, thesuccessful candidate may also support selected client service activities. Key Responsibilities • Manage reception: welcome and registervisitors, escort guests, offer refreshments, answer calls, and keep the receptionarea presentable. • Act as the first point of contact forinvestors, business partners, vendors, and prospective clients; coordinatevisitor access, security passes, deliveries, and building-management requests. • Maintain meeting rooms, common areas, and thepantry, with adequate stationery, IT equipment, and pantry supplies. • Manage service providers, verify invoices,and maintain vendor files, service contracts, office records, and assetregisters. • Provide administrative support for meetings,filing, scanning, correspondence, couriers, expenses, and confidentialdocuments. • Coordinate travel, reservations, officeevents, team lunches, and year-end functions. • Support HR administration, includingonboarding and offboarding, visitor logs, access cards, and NDA records. • Depending on business needs and performance,support client service activities, including client visits, contact records,standard materials, appropriate greetings or gifts, and routing enquiries tothe relevant team. Required Qualifications & Experience • Diploma, Higher Nitec, or equivalent inBusiness Administration, Hospitality, Secretarial Studies, or a related field. • At least two years’ experience in reception,office administration, hospitality, or a similar support role; financial orprofessional services experience is preferred. • Strong written and spoken English, proficiency in other languages relevant to the role is an advantage. • Proficient in Microsoft Office andcomfortable using standard scheduling and communication systems. Personal Attributes • Professional, courteous, andservice-oriented. • Organised, detail-oriented, and discreet. • Proactive, dependable, and composed. Compensation & Benefits • Competitive salary based on experience. • Discretionary annual performance bonus. • Comprehensive medical and dental insurance. • Annual leave and statutory benefits inaccordance with local requirements.