OFFICE CLERK

Core Responsibilities • Data Entry: Enter daily field logs, material quantities, and equipment hours into our tracking system. • Filing & Scanning: Organize, scan, and maintain digital and physical files for active construction projects, blueprints, and permits. • Invoice Matching: Collect delivery tickets from field superintendents and match them against incoming vendor invoices to check for accuracy. • Mail & Reception: Handle incoming phone calls, route emails to project managers, and distribute incoming mail and packages. [1, 2] • Timecard Collection: Gather weekly timecards from field crews and check them for missing signatures or incorrect information before formatting. • Office Supply Management: Keep the office or site trailer organized and monitor inventory to order necessary office supplies and safety gear. [1, 2] Qualifications & Requirements • Experience: 1+ years of general office clerk or administrative experience. Prior exposure to the construction or trades industry is preferred but not required. • Skills: Strong typing speed and data entry accuracy. Proficiency with basic office tools (Excel, Word, email, and Adobe PDF scanner operations). • Attention to Detail: Ability to spot discrepancies between delivery receipts and invoices. • Reliability: Consistent attendance and a strong work ethic to support a busy field team. • Education: High school diploma or equivalent. [1, 2, 3, 4, 5]