Accounting and Administrative Assistant

Job Responsibilities Administrative Duties • Provide general administrative and clerical support to the office and project teams. • Maintain proper filing and documentation of company, project and worker records. • Handle incoming calls, emails, correspondence and general office enquiries. • Prepare letters, reports, quotations, purchase orders and other administrative documents. • Maintain and update employee and worker records, including personal particulars and relevant documents. • Assist with workers’ accommodation, transportation and other administrative arrangements when required. • Monitor office supplies and coordinate purchases of stationery and other office requirements. • Liaise with suppliers, subcontractors, dormitories and other external parties. • Assist in preparing and maintaining documents required for construction projects and site administration. • Perform data entry and maintain accurate records in the company system. • Provide administrative support to management and other departments when required. Accounts Duties • Assist with day-to-day accounting and bookkeeping duties. • Prepare and issue invoices, payment vouchers, receipts and other accounting documents. • Handle Accounts Payable (AP) and Accounts Receivable (AR) documentation. • Check suppliers’ and subcontractors’ invoices against purchase orders, delivery orders and supporting documents. • Assist in processing supplier and subcontractor payments. • Maintain proper filing of invoices, receipts, payment records and other accounting documents. • Monitor outstanding payments and follow up on accounts receivable when required. • Assist with bank reconciliation and petty cash records. • Assist in preparing monthly accounting schedules and reports. • Support payroll preparation, including checking attendance, overtime and other relevant records where required. • Liaise with suppliers and subcontractors regarding invoices, statements and payment matters. • Provide supporting documents to auditors and accountants when required.