Rice Warehouse & Inventory Executive

Key Responsibilities 1. Warehouse & Stock Management • Manage the overall arrangement and organisation of rice stocks within the warehouse. • Ensure different rice varieties, brands, pack sizes and batches are properly identified and stored. • Monitor stock levels and highlight low-stock, excess-stock or slow-moving items. • Conduct regular stock takes and ensure physical stock matches inventory records. • Keep the warehouse organised and ensure stocks are easily located and accessible. • Monitor the condition of rice stocks and report any damaged, wet, contaminated or unsuitable stock. 2. Rice Receiving & Quality Control (QC) • Inspect rice upon arrival to ensure the product received matches the purchased specifications and expected quality . • Check incoming rice against purchase orders, including: • Rice variety/type • Brand and country of origin • Grade/specification • Pack size and quantity • Packaging condition • Batch/lot information where applicable • Conduct basic visual and physical checks on incoming rice for issues such as damaged packaging, moisture, unusual odour, discoloration, pests or other visible quality concerns. • Identify and report any discrepancies between the rice purchased and the rice received. • Segregate or hold questionable stocks where necessary and inform the relevant operations/purchasing team before the stock is released for sale. • Maintain records of incoming stock and any quality issues identified. • Monitor recurring quality issues from suppliers and highlight them to management. • Ensure that only approved and acceptable stock is released into the warehouse inventory. 3. Inventory & Stock Movement • Track the movement of rice from receiving to storage, preparation and final delivery. • Ensure all stock movements are properly recorded and accounted for. • Maintain accurate records of incoming and outgoing stocks. • Work closely with the operations team to ensure sufficient stock is available for upcoming orders. • Identify discrepancies between physical stock and inventory records and assist in resolving them. 4. Order & Customer Requirements • Understand customer requirements and preferences, including the specific rice types, brands, pack sizes and quantities required. • Coordinate with the operations/sales team to ensure the correct products are prepared for each customer. • Ensure customer orders are accurately picked and prepared before collection or delivery. • Keep track of recurring customer requirements and communicate relevant information to the team. 5. Driver & Delivery Preparation • Prepare and organise stocks for rice drivers according to their daily delivery schedules. • Ensure the correct rice type, quantity and packaging are prepared before drivers leave the warehouse. • Coordinate with drivers on loading arrangements and delivery requirements. • Ensure outgoing stocks are properly checked and recorded. • Manage the flow of goods from warehouse to delivery point and ensure there are minimal delays or errors. 6. End-to-End Rice Flow Management • Oversee the movement of rice from the initial receiving point through warehouse storage, order preparation, loading and final delivery. • Ensure there is clear visibility of where each stock movement is going and its current status. • Coordinate with warehouse staff, drivers and internal teams to ensure smooth operations. • Identify bottlenecks or recurring operational issues and recommend improvements. 7. Warehouse Operations & SOP • Follow and improve warehouse procedures for receiving, storing, picking, stock taking and dispatching rice. • Assist in developing practical SOPs and processes to improve warehouse efficiency, stock accuracy and quality control. • Ensure proper housekeeping and organisation within the warehouse. • Assist with other warehouse and operations duties when required. Requirements • Previous experience in warehouse, inventory, logistics or operations is preferred. • Experience handling FMCG, food products or rice products will be an advantage. • Experience in basic food/product quality checking is an advantage. • Good understanding of inventory management and stock control. • Good organisational and coordination skills. • Strong attention to detail and ability to accurately count and track stock. • Able to identify basic product quality issues and discrepancies. • Comfortable working in a hands-on warehouse environment. • Able to communicate effectively with suppliers, drivers, customers and internal teams. • Able to work independently and take ownership of day-to-day warehouse operations. • Basic computer skills for inventory and stock recording. • Physically fit and comfortable with the nature of warehouse work. Key Qualities • Responsible and dependable • Organised and systematic • Strong attention to detail • Hands-on and proactive • Quality-conscious • Good communication skills • Able to identify problems and find practical solutions • Able to manage multiple orders and priorities • Takes ownership of stock accuracy, quality and warehouse operations Key Performance Areas • Accuracy of physical stock versus inventory records • Accuracy of incoming stock and QC checks • Timely identification and reporting of quality discrepancies • Ensuring received rice matches purchased specifications • Timely and accurate preparation of customer orders • Accuracy of driver loading and dispatch • Proper warehouse organisation and stock identification • Reduction of stock discrepancies, quality issues and losses • Smooth movement of rice from receiving through to final delivery • Timely identification of low-stock and operational issues • Overall warehouse efficiency and order fulfilment