Receptionist Administrator (Office based, Monday - Friday)

About the Role We are seeking a friendly and well-organized Receptionist to join our team! You will play a key role in creating a positive first impression and ensuring smooth day-to-day administrative operations. Key Responsibilities: Visitor Management- • Greet and welcome guests warmly, ensuring a professional and pleasant experience that reflects positively on the company Administrative Support- Assist in a wide range of administrative tasks to keep operations running , including but not limited to: • Scheduling appointments and organizing calendars • Managing incoming calls, emails, and other communications • Sorting and distributing mails • Data entry and maintaining accurate records • Handling expense reports • Providing general office management support • Ensuring the office environment is clean, tidy, and well-stocked • Ensuring meeting rooms are set up and ready for scheduled meetings • Assist with meeting minutes • Support event planning including sourcing, preparing materials and liaising with vendors • Support training sessions and workshops • Coordinating travel arrangements (if any) • Performing other administrative duties as assigned by supervisors Requirements • Proficiency in office software (example Microsoft Office) • Previous experience in a similar front desk, receptionist, or administrative role • Strong customer service orientation and excellent interpersonal skills • Proficiency in Mandarin (spoken) to communicate with Mandarin-speaking guests and vendors