Senior HR Executive

Talent Acquisition & Onboarding • Manage end-to-end recruitment activities across Singapore, Taiwan and Malaysia, including job posting, candidate sourcing, screening, interview coordination, reference checks, offer preparation and onboarding • Liaise with hiring managers and external recruitment agencies on job requirements, candidate sourcing, interview feedback and hiring decisions • Facilitate salary offer discussions, prepare employment offers and coordinate approval processes • Manage pre-employment documentation and serve as the primary point of contact for new hires throughout the onboarding process to ensure a smooth employee experience. HR Operations & Employee Lifecycle Management • Support end-to-end HR operations, including onboarding, offboarding, employee documentation, contract administration, HR letters and employee records management • Maintain accurate and up-to-date employee records in HR systems, payroll databases and personnel files • Support employee lifecycle activities, including probation confirmations, transfers, promotions, contract renewals and separations • Ensure proper documentation and compliance with employment policies, procedures and local labour regulations. Payroll, Benefits & HR Administration • Coordinate monthly payroll inputs for Singapore and Malaysia, including new hires, leavers, salary adjustments, leave records, deductions and other payroll-related updates • Liaise with payroll vendors and Finance teams to ensure accurate and timely payroll processing • Administer employee benefits programmes, including medical insurance, claims, wellness initiatives and vendor coordination • Support statutory and compliance requirements, including CPF, work pass administration, IR8A/IR21 submissions and other employment-related documentation where applicable. Employee Relations & Employee Experience • Serve as the first point of contact for employee enquiries regarding HR policies, payroll, benefits, leave administration and employee life cycle processes • Provide guidance on HR policies and procedures and support employees on day-to-day HR matters • Assist in employee relations matters and workplace issue resolution in partnership with management and the Head of HR • Support employee engagement initiatives, staff welfare programmes, company events and internal communications. HR Reporting, Compliance & Projects • Prepare HR reports, maintain recruitment and employee records, and provide regular updates on HR metrics and hiring status • Support HR audits, compliance reviews and policy documentation activities • Identify opportunities to improve HR processes, systems, filing, tracking and reporting efficiency • Provide administrative and project support to the Head of HR, Asia on regional HR initiatives and other ad hoc HR projects. Additional Responsibilities • Support regional HR activities across Singapore, Taiwan and Malaysia as required • Perform other HR and administrative duties assigned by the Head of HR, Asia. Qualifications • At least 5 years of HR experience • Good working knowledge of the Employment Act in Singapore, Malaysia and Taiwan is essential • Excellent organisational skills with high attention to detail and accuracy • Process-oriented mindset with a track record of driving operational improvements • Strong stakeholder management and communication skills, able to advise employees and leadership confidently on compliance matters.