Personal Assistant to Newbuilding Ship Broker

We are seeking a highly organised, proactive and detail-oriented Personal Assistant to support a senior Newbuilding Ship Broker. The successful candidate will provide administrative and project coordination support across multiple ongoing newbuilding projects, ensuring effective communication, timely follow-up and smooth execution of day-to-day activities. Working Hours: Monday to Friday, 9:00 AM – 6:00 PM Work Location: Vision Exchange, Jurong East. Key Responsibilities • Manage emails, schedules, appointments and follow-up actions. • Coordinate with shipyards, shipowners, suppliers, equipment makers and internal teams. • Monitor ongoing newbuilding projects, deadlines and outstanding actions. • Prepare reports, summaries, comparison tables, presentations and other business documents. • Coordinate meetings, conference calls and business travel arrangements. • Maintain accurate project records, documents and contact information. • Follow up proactively on outstanding matters and highlight important deadlines. • Assist in preparing information and materials for meetings and project discussions. • Provide administrative and coordination support to the senior Newbuilding Ship Broker. • Perform other related duties as assigned. Requirements • Diploma or degree in Business Administration, Maritime Studies, Shipping or a related discipline is preferred. • Previous experience as a Personal Assistant, Executive Assistant, Project Coordinator or in a similar role is an advantage. • Experience in the shipping, maritime, shipbuilding or related industry will be an advantage. • Strong organisational and time-management skills. • Good attention to detail and follow-up skills. • Good written and verbal communication skills. • Proficient in Microsoft Office, particularly Word and Excel. • Able to manage multiple priorities and meet deadlines. • Able to work independently and communicate effectively with internal and external stakeholders. Key Competencies • Strong organisational and coordination skills • Attention to detail • Good communication skills • Proactive follow-up • Time management • Reliability and accountability • Ability to work in a fast-paced environment.