Operations Coordinator (Fresh Graduates Are Welcome)

We are seeking a proactive and detail-oriented Operations Coordinator for one of our global shipping clients. The role will provide administrative and operational support to the Marine Operations team, with a key focus on vessel vetting, inspections, audits and regulatory documentation. The ideal candidate would have a Diploma in Maritime Studies, Business or a related discipline, with strong coordination and administrative skills. Candidates with exposure to marine operations, vetting, SIRE, PSC or vessel documentation would be advantageous. Key Responsibilities • Provide day-to-day administrative and operational support to the Marine Operations team. • Prepare weekly, monthly and quarterly reports, meeting agendas and presentation materials. • Support TMSA audit preparation and compile data for Quarterly Management Reviews (QMR). • Coordinate vessel vetting and SIRE inspections with vessels, ship teams, oil companies and agents. • Maintain and update Q88, HVPQ, Officer Matrix and OCIMF/SIRE records. • Follow up on SIRE, PSC and audit findings, responses, reports and related documentation. • Track Navigation, Cargo and Mooring audits and follow up on the closure of outstanding items. • Support other operational and administrative matters as required by the Marine Operations team. Qualifications • Diploma in Maritime Studies, Business or a related discipline, or relevant administrative experience. • Prior experience within the shipping or maritime industry would be advantageous. • Exposure to SIRE, OCIMF, PSC, TMSA, Q88 or vessel vetting would be an advantage. • Proficient in Microsoft Office applications. • Strong organisational and time management skills with good attention to detail. • Self-motivated and able to manage multiple tasks with minimal supervision. • Good interpersonal and communication skills with the ability to work effectively across different stakeholders. We regret that only shortlisted candidates will be notified. Thank you for your understanding!