Admin Assistant (6 months contract)

We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support our Corporate Sales team. The successful candidate will provide day-to-day administrative and coordination support, maintain accurate sales records, prepare documents and reports, and facilitate communication between corporate clients, the sales team, and internal departments. Key Responsibilities: • Provide administrative and clerical support to the Corporate Sales team. • Prepare, format, and organize proposals, presentations, quotations, contracts, renewal documents, and client correspondence. • Coordinate appointments, meetings, presentations, and follow-up activities with corporate clients and prospects. • Maintain accurate client, prospect, contract, and sales activity records in the company’s CRM system or relevant databases. • Monitor submission deadlines, proposal status, contract renewals, and outstanding client requirements. • Assist the sales team with client onboarding and ensure that required documents are complete and submitted to the appropriate internal departments. • Coordinate with operations, finance, customer service, claims, provider relations, and other departments to support client requirements. • Respond to routine client enquiries professionally and direct more complex matters to the appropriate team member. • Maintain organized electronic and physical filing systems for contracts, proposals, client records, and other sales documents. • Support the planning and coordination of client meetings, corporate events, presentations, and business-development activities. • Handle confidential company, client, and member information in accordance with applicable privacy policies and procedures. • Perform other administrative duties assigned by the Corporate Sales Managers. Qualifications and Experience • Diploma in Business Administration, Marketing, Management, or a related field. • Previous experience in an administrative, sales-support, customer-service, or office-coordination role is preferred. • Experience in healthcare, insurance, managed care, employee benefits, or third-party administration is an advantage. • Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams. • Strong written and verbal communication skills. • Good numerical ability and attention to detail.