Project Co-Ordinator

Role Purpose Coordinate small jobs from enquiry and quotation through delivery and closeout, ensuring each job is properly priced, scheduled, delivered and documented. Key Responsibilities * Review customer requests and clarify scope, quantities, site conditions, timelines and required deliverables. * Conduct or coordinate site surveys where needed to confirm installation requirements and identify risks. * Prepare small-job quotations, including scope descriptions, BOQs, labour, materials, subcontractor costs and delivery timelines. * Obtain supplier and subcontractor pricing, check costs and flag assumptions, exclusions or missing information. * Submit quotations for internal review and approval before sending them to customers. Do not commit to unapproved pricing, scope or delivery dates. * Follow up on submitted quotations and record outcomes, customer feedback and next actions in the quotation tracker. * Upon award, confirm the approved quotation, purchase order, scope, budget, assumptions, exclusions and delivery requirements. * Coordinate handover with Sales, Projects, Maintenance, Engineering, vendors and subcontractors. * Plan and track job schedules, manpower, site access, permits, materials, equipment and customer requirements. * Coordinate work between the customer, site team, subcontractors and suppliers. * Monitor progress against the agreed timeline and promptly flag delays, access issues, missing information, technical risks or cost impacts. * Track materials, deliveries, returns and site usage; report shortages or discrepancies early. * Coordinate testing, commissioning, demonstrations and customer inspections. * Track variations and additional works. Obtain internal approval and customer confirmation before proceeding outside the approved scope. * Support progress claims, invoicing and closeout by obtaining completion records, test results, photos, delivery documents and customer acceptance. * Maintain quotation and job trackers covering values, status, schedule, costs, risks, claims and next actions. * Provide regular updates to the Project Manager or assigned supervisor. Key Performance Measures * Accurate and timely quotations, with clear scope, costs, assumptions and exclusions. * Jobs delivered within approved scope, budget and schedule. * Timely follow-up on quotations and accurate tracker updates. * Early identification of risks, variations and customer dependencies. * Complete testing, acceptance and commercial closeout records.