Administrative Assistant (Receptionist)

Key Responsibilities • Manage the reception area, handle administrative procurement and maintain the office environment to ensure smooth daily operations • Handle incoming calls, emails, couriers and deliveries, as well as meeting room bookings and arrangements. Maintain proper filing and administrative records • Liaise with building management, vendors and service providers on office related matters • Assist with travel and accommodation arrangements when required • Support new employee onboarding and office access arrangements • Support IT to prepare laptops for the teams or any other tasks that need to be performed for the office, set up computers and install software • Support both internal and external functions, assist with company events and staff activities. • Maintain close coordination with the administrative department in the Shanghai office to ensure proper sharing and communication of information and policies • Perform other ad-hoc administrative duties and other supportive roles as required Requirements • Diploma or equivalent qualification and above • Minimum 1–3 years of relevant experience in administration, reception or office support • Proficient in written and spoken English and Mandarin • Familiar with administrative processes and general office practices in Singapore • Strong organizational, well organized, multitasking and problem-solving skills with good attention to detail. • Able to work effectively in a fast paced and dynamic environment and adapt to changing priorities. • Proficient in Microsoft Office applications. • Able to work independently as well as part of a team.