General Clerk / Data Entry Administrator

Job Summary We are seeking a responsible and detail-oriented General Clerk / Data Entry Administrator to support daily administrative and documentation tasks efficiently. Responsibilities • Enter data accurately and maintain company records and databases to ensure up-to-date information • Process Delivery Orders (DOs), Purchase Orders (POs), invoices, and payment documents to support financial workflows • Prepare, organise, scan, and file documents in both electronic and hard-copy formats for easy retrieval • Update Excel spreadsheets and prepare basic administrative reports to track and communicate key information • Maintain and organise documents using Microsoft SharePoint and Microsoft 365 for centralised access • Verify documents for completeness and accuracy before submission to prevent errors • Coordinate with internal departments, suppliers, and customers to resolve administrative documentation issues • Track outstanding documents, invoices, and supporting records to ensure timely follow-up • Provide general administrative and clerical support to project and office teams to facilitate smooth operations • Manage and update petty cash, inventory, tools, and equipment lists to maintain accurate records • Perform other administrative duties as assigned by management to support business needs Preferred competencies and qualifications • Previous experience in general administration, data entry, or clerical work • Working knowledge of Microsoft Excel, Word, and Outlook • Experience with Microsoft 365 and SharePoint is an advantage • Typing skills with high data-entry accuracy • Strong attention to detail and organisational skills • Ability to work independently and manage routine tasks efficiently • Good communication and interpersonal skills • Experience in engineering, construction, facilities management, or project administration is an advantage • Responsible, reliable, and willing to learn