Family Office Administrative Assistant

Job Responsibilities • Provide day-to-day administrative and clerical support to the Family Office. • Handle office administration, filing, documentation, correspondence and data entry. • Assist with scheduling meetings, appointments and other arrangements. • Coordinate with vendors, service providers and external parties when required. • Assist in arranging travel, transportation, accommodation and other logistical matters. • Maintain and organize records, documents and household-related information. • Occasionally assist with personal and family-related administrative matters, errands and arrangements as required. • Assist with simple household coordination, such as liaising with contractors, cleaners, delivery personnel or maintenance service providers. • Support the family members with ad-hoc administrative tasks when required. • Perform other duties and projects assigned by the Family Office. Job Requirements • Diploma or above in Business Administration, Management or a related field. • 1–3 years of experience in administration, personal assistant, family office, hospitality or a similar role. • Good organizational and time-management skills. • Responsible, discreet and trustworthy, with a strong sense of confidentiality. • Good communication and interpersonal skills. • Able to work independently and handle multiple tasks. • Comfortable with occasional work outside the office or handling family-related arrangements. • Proficient in Microsoft Office / Google Workspace. • Good command of English and Chinese would be an advantage. • Possession of a valid driving licence is an advantage. Working Arrangement • Mainly office-based administrative work. • May occasionally be required to assist with family-related matters or errands. • Working hours are generally regular, with some flexibility required for ad-hoc family arrangements.