Part-Time Admin & Operations Coordinator

Job Responsibilities Administrative Support • Prepare quotations, invoices, purchase orders and other administrative documents using company templates. • Maintain proper filing and organisation of client, supplier and employee documents. • Update quotation, invoice and payment follow-up records. • Assist with preparation of letters, checklists, reports and other documentation. • Maintain and update company records and trackers. Operations Coordination • Assist with preparation and updating of daily/weekly manpower schedules. • Coordinate and confirm staff deployment, attendance and work schedules. • Follow up with operations personnel on manpower changes, leave, MCs and replacements. • Update site schedules and communicate routine operational arrangements to relevant staff. • Highlight manpower shortages, scheduling conflicts and urgent operational matters to management. Client & Business Support • Assist with routine client follow-ups via WhatsApp and email. • Follow up on outstanding quotations, purchase orders and payments when instructed. • Maintain records of contract commencement, expiry and renewal dates. • Assist management with quotation and tender documentation. Daily Coordination • Maintain an updated task and follow-up tracker. • Prioritise urgent and time-sensitive matters. • Provide management with a short daily update on:Tasks completedOutstanding mattersItems awaiting client/staff responseMatters requiring management's decision Requirements • Prior experience in administration, operations coordination or a similar role preferred. • Comfortable using Microsoft Word, Excel, email and WhatsApp. • Able to work independently from home with minimal supervision. • Organised and able to manage multiple ongoing tasks and deadlines. • Good written and verbal communication skills. • Responsible and responsive during agreed working hours. • Experience in cleaning, landscaping, facilities management, property management or service industries will be an advantage. Important This role requires someone who is proactive and able to follow through on tasks , rather than waiting for instructions for every individual item. The successful candidate will work closely with management to support Gardenpal's day-to-day administrative and operational requirements. 3-month probation/trial period applies.