Project Coordinator

Project Admin / Project Support Responsibilities 1. Project Planning & Scheduling • Assist the Project Manager in planning project timelines, work schedules, and resource allocation. • Prepare, monitor, and update project progress schedules using Excel, MS Project, or equivalent tools. • Support in tracking milestones and ensuring adherence to project timelines. 2. Site Coordination • Coordinate day-to-day site activities with subcontractors, suppliers, and workers. • Ensure smooth workflow, timely material delivery, and compliance with work schedules. • Attend site meetings, record minutes, and prepare progress and coordination reports. 3. Client & Stakeholder Communication • Act as a liaison between clients, consultants, designers, and internal project teams. • Communicate client requirements clearly to site personnel and ensure timely updates and follow-ups. 4. Procurement & Material Handling • Source, evaluate, and order materials based on project needs. • Track material deliveries and verify site quantities. • Liaise with suppliers and vendors for quotations, specifications, and delivery schedules. 5. Documentation & Reporting • Prepare work progress reports, variation orders (VO), and other documentation for project claims. • Assist in submission of drawings, material samples, and approvals to consultants or relevant authorities. • Maintain proper documentation and filing of all project-related records. 6. Compliance & Safety • Monitor workplace safety practices and ensure compliance with Singapore’s workplace safety regulations. • Coordinate permit applications and submissions to authorities (e.g. HDB, BCA, NEA) as required. 7. Additional Duties • Conduct quality checks and inspections at various project stages. • Assist in cost estimation, budgeting, and procurement tracking. • Follow up on defects rectification and handover documentation. • Prepare and handle CAD drawings when required. • Perform any other ad hoc duties as assigned by the Project Manager or Management to support project execution and operational needs.