Marine Purchasing & Operational Coordinator (Dredger Fleet)

Job Overview The Marine Purchasing Coordinator manages procurement, tracking, and operational readiness for a specialized fleet of trailing suction hopper dredgers (TSHD). Operating without a dedicated marine software system, this role requires tracking all orders via custom logs/Excel and working closely with the Marine Superintendent to ensure vessels pass flag state/class audits, complete dry-docking on schedule, and maintain 100% operational readiness. Key Responsibilities • Manual Procurement & Inventory Tracking: • Track and manage all purchase requisitions, orders, and deliveries manually using custom Excel logs and structured tracking files. • Source and purchase engine spares, towing winches, wear plates, suction hoses, hydraulics, safety gear, fuel, and provisions. • Monitor stock levels onboard and in shore warehouses to prevent critical spare shortages. • Audit Readiness & Class Compliance: • Work closely with the Marine Superintendent to ensure all required safety, technical, and class certificates are fully updated. • Procure and deliver essential statutory items, safety gear, and spare parts needed for vessels to pass flag state, classification society (e.g., ABS, DNV, BV), and port state control (PSC) audits. • Dry-Docking & Operational Readiness: • Coordinate with the Marine Superintendent, shipyards, and contractors to prepare materials and spare parts prior to dry-docking. • Monitor shipyard deliveries during docking to ensure repairs progress smoothly and lead times are met. • Ensure all dry-docking equipment and spare parts arrive on time so vessels pass post-docking checks and immediately resume operations. • Vendor Management & Logistics: • Negotiate pricing, payment terms, and delivery schedules with marine suppliers and repair workshops. • Coordinate local port deliveries, customs clearance, and freight shipping directly to vessels at project sites. • Match delivery notes and supplier invoices against quotes before submitting them for financial approval. Qualifications & Requirements • Experience: 2–5 years in marine purchasing, technical sourcing, or fleet operations support—specifically for tugboats, barges, or hopper dredgers. • Systems & Tools: Advanced proficiency in MS Excel and spreadsheet tracking (crucial for managing orders without a marine procurement system). • Skills: Excellent negotiation, logistics coordination, and time-management skills under tight sailing and docking deadlines. • Knowledge: Familiarity with marine engine spares, hydraulics, port clearance procedures, and vessel class audit requirements.