Purchasing Assistant

• Source, select and manage vendors to attain the optimal performance level in terms of cost, quality, delivery and support • Issue POs and liaise with suppliers for mechanical and electrical equipment and materials • Price negotiation and generate summary report • To prepare and verify Purchase Orders, Invoices, & Reports • To ensure requirement and deadlines are met and fulfilled • Maximize cost savings and ensure cost competitiveness • Build and maintain good relationship with current and new suppliers • Liaise with Project Engineer / Project Manager on technical issue pertaining to purchaser orders. • Liaise Suppliers on orders and delivery schedules • Resolving errors on purchase orders as required. • Assisting with stock rotations as needed. • Opens office mail on a daily basis and distributes mail to the respective departments • Assist in submission to AP and update Summary of payment • Update and monitoring project overall materials consumption. • Update Summary of Awarded Project. • Update ISO Approved Supplier List & Record. • Assist in monitoring project costing by according to costing to costing form and actual expenditure. • Monitor stock levels and identify purchasing needs • Conduct market research for potential vendors and suppliers • Track orders and ensure timely delivery • Update internal databases with order details (dates, vendors, quantities, discounts) • Conduct market research to identify pricing trends • Evaluate offers from vendors and negotiate better prices • Prepare cost analyses • Maintain updated records of invoices and contracts • Follow up with suppliers, as needed, to confirm or change orders • Liaise with Store Dept to ensure all products arrive in good condition