Accounts/Admin Manager

We are seeking an experienced Administrative Assistant to join our team and oversee the administrative and documentation processes supporting the import-export of pharmaceutical products. The role requires a detail-oriented professional with strong organizational skills who can ensure smooth coordination between suppliers, customers, and financial institutions. Key Responsibilities: • Prepare, review, and manage contracts, invoices, and packing lists for import and export transactions. • Ensure all shipping and trade documents comply with regulatory requirements and align with bank standards for suppliers and customers. • Liaise with banks on documentation requirements for Letters of Credit and other trade finance matters. • Coordinate closely with suppliers, freight forwarders, and customers to ensure timely and accurate submission of shipping documents. • Maintain proper documentation records and filing systems to support audits, compliance, and internal controls. • Work with internal teams (procurement, sales, finance) to ensure smooth workflow and alignment on documentation needs. • Monitor deadlines, track document progress, and proactively resolve discrepancies or issues with stakeholders. • Support management with periodic administrative and compliance reports. Requirements: • Diploma in Business Administration, Supply Chain, or a related field. • At least 1 year of relevant experience in administrative or documentation management, preferably in the pharmaceutical or trading industry. • Strong knowledge of shipping documents (commercial invoices, packing lists, bills of lading, certificates of origin, etc.) and banking requirements for trade finance. • Excellent organizational skills, attention to detail, and ability to manage multiple tasks under tight deadlines. • Proficiency in MS Office Suite and experience with ERP or trade documentation systems. • Strong communication and interpersonal skills to liaise effectively with banks, suppliers, and customers. • Ability to work independently while supporting cross-functional teams in a fast-paced environment. If you are meticulous, proactive, and eager to play a critical role in supporting the operational flow of a growing pharmaceutical company, we welcome your application. Please submit your resume along with a cover letter outlining your suitability for the position to 'aurobindyap@3npharma.com'