Sales & Project Administrator

About the role This role encompasses sales, project and major works billing, contractual maintenance and PM administration, AR aging management, Epicor system administration, and general sales and after-sales support. Key responsibilities • Manage quotations, costing, and billing for local, overseas, and project customers • Handle billing specifically for major repair works and after-sales projects • Manage overseas billing and project monitoring • Handle project documentation post-handover • Liaise with Finance and Supply Chain on logistics and billing matters • Prepare and generate PM quotations and new contract agreements • Manage monthly PM billing for contractual maintenance and after-sales services • Coordinate maintenance schedules with the MST team upon contract award • Maintain and update the main AR Aging master list with Finance (for Sales, Projects, and Major Repairs). • Review outstanding balances, match against POs, and conduct weekly/monthly follow-ups. • Coordinate with AM and BD for accounts outstanding >3 months (joint calls/emails). • Ensure final billing and outstanding items are closed with Finance. • Update and maintain new spare-part listings, pricing, and billing parameters in Epicor. • Ensure spare-part information and pricing remain accurate and current. • Assist AM with after-sales and new equipment quotations. • Participate in co-calls with MCSTs for after-sales maintenance follow-up. • Perform other duties assigned by the AM. Job Requirements: • 5.5-day (alternate Saturday) workweek. • Minimum Diploma in any discipline with 2 -3 years of work experience in similar capacity. • Ability to communicate at different levels within the organization. • Have initiative and ability to work independently in a fast-paced environment