Office Administrative Officer

Job Responsibilities • Handle general office administrative duties and provide day-to-day administrative support. • Check, monitor and reply to company emails and correspondence promptly. • Assist the Manager with daily operational and administrative requirements. • Prepare forms, supporting documents and paperwork for submissions to relevant authorities. • Perform online and/or physical submissions to relevant authorities and follow up on submission status. • Maintain proper filing and organisation of company documents and records. • Prepare letters, forms, quotations and other office documents as required. • Liaise with customers, suppliers, contractors and relevant parties on administrative matters. • Perform data entry, document scanning, filing and record keeping. • Handle other administrative and operational duties assigned by the Manager. • On-the-job training will be provided for authority submission procedures. Candidate Requirements • Self-motivated and able to work independently with minimal supervision. • Strong self-learning ability and willingness to take initiative in learning new tasks and procedures. • Resourceful and willing to find solutions rather than waiting for step-by-step instructions. • Responsible and able to follow through on assigned tasks and deadlines. • Organised, careful and attentive to details, especially when preparing documents for authority submissions. • Able to prioritise daily work and follow up on outstanding matters independently. • Basic proficiency in Microsoft Word, Excel and email. • Able to communicate effectively in English for emails, documentation and authority submissions. • Previous administrative experience is an advantage but not essential. • Candidates with limited experience but a strong learning attitude are welcome to apply.