HR & Facilities Administrator

Job Descripton HR duties • Review and verify volume overtime records, ensuring accuracy based on service reports and various internal portals(iCabs, Cartrack and etc) • Submit verified records to SG Payroll • Address discrepancies in the excel file that will be shared to the SG Operations Supervisor/Manager • Process invoice report and Employment Details sent by SG HR Executive • Submit processed files to SG Finance • Process and approve employee medical, dental,transport and benefits reimbursement claims. • Check that invoices match claims and manage the reimbursement process. • Correspond with employees of claims exceeding capped amount Executive & Administrative Support • Provide high-level secretarial support to the Managing Director and HR Director. • Manage calendars, schedules, and appointments as required. • Coordinate travel arrangements and accommodation for RISG. • Process expense claims to ensure accurate and timely reimbursement. • Handle confidential documents, sensitive materials, and daily correspondence. • Maintain document storage operations with Crown Service and oversee office key control. Front Desk & Visitor Experience • Act as the primary front desk contact, delivering professional reception support. • Welcome and host visitors to ensure a warm, polished, and hospitable environment which includes serving of beverages. • Maintain an orderly, efficient, and welcoming front-of-house area. Facilities & Vendor Management • Manage facility maintenance for the Mesin and Tuas sites, keeping offices in pristine condition. • Conduct weekly site inspections to ensure equipment and furnishings are repaired promptly. • Manage and supervise third-party service providers, including despatch, cleaning staff and security guard. • Oversee meeting room bookings, cleanliness, and readiness. • Manage office asset disposal processes. Fleet & Logistics Administration • Oversee company vehicle administration, including traffic summonses, offences, road tax, COE renewals, and insurance renewals. • Coordinate vehicle inspections with supervisors. • Central contact point for all travel bookings. Office Operations & Financial Admin • Manage RISG petty cash, maintaining strict accountability for outgoing payments. • Acquire proficiency in the Purchase Order (PO) system and raise POs as needed. • Monitor and order stationeries, pantry supplies, printing paper, and custom printed items. • Handle incoming/outgoing mail distribution across departments. • Update office notice boards and prepare/issue staff gifts. • Participate in Continuous Improvement Projects and perform other duties assigned by the HR Manager. Job Requirements • 3 years’ experience as an Office Administrator or relevant roles • Good hands-on experience in facilities management • Excellent command of written and spoken English • High level of confidentiality, professionalism and diplomacy as well as excellent interpersonal and communication skills • Proficient in Google Applications • Good team player with positive attitude • Meticulous and comfortable with managing large amounts of data. • Able to work independently Benefits • 5 days work week (8.30am to 5.45pm) • 16 & 18 Jalan Mesin – Macpherson – Nearest MRT: Tai Seng (Bus number to reach: 8, 62, 90, 151) • 16 days annual leave • AWS • Medical and Dental benefits • Medical Insurance Coverage