Executive (Facilities Management / Procurement)

1. Key Responsibilities Inventory & Asset Management • Conduct annual fixed asset counts to ensure minimal discrepancies. • Maintain accurate records of internal inventory and fixed assets in the Fixed Asset Register, ensuring proper tagging and documentation. • Review and update Standard Operating Procedures (SOPs) related to asset management. • Support cost-saving initiatives in asset preservation. Facility Maintenance & Safety • Maintain high hygiene standards and proper record-keeping across all sites. • Oversee maintenance of building equipment, lifts, and ensure timely servicing. • Manage security measures, including CCTV systems and premises safety. • Implement and monitor Safety Management Measures (SMM) Service & Maintenance Contracts • Conduct annual evaluations and reviews of service / maintenance vendors. • Track and manage contract renewals to ensure timely servicing of New Hope CS sites. Logistics & Operational Support • Coordinate transportation for donation collections and deliveries if necessary. • Ensure timely renewal of scheduled maintenance services. Supplier & Vendor Management • Maintain and update a list of approved vendors. • Conduct annual vendor evaluations for quality assurance. Procurement Support • Assist Finance in the procurement approval process by preparing evaluation matrices for quotations, projects, and ITQs. • Work with the Finance Director / Manager to streamline procurement processes. AV Support • Provide AV support for internal events. ESG (Environmental, Sustainability, & Governance) Initiatives • Support the ESG task force in developing and executing sustainability programs. • Assist in aligning ESG initiatives with corporate goals, regulations, and industry standards. • Monitor and report ESG program performance, risks, and progress to leadership. • Engage stakeholders to enhance awareness and collaboration on sustainability efforts. • Ensure compliance with ESG regulations, risk management, and best practices. Others • Any other related duties in New Hope CSL as assigned by the Reporting Officer. 2. Accountability • Reports to Senior Executive / Deputy Director, Organisation Development 3. Education and Experience • Minimum Diploma/Degree in relevant disciplines. • At least 2 years of experience in a similar capacity or related industry (Preferred but not required) The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. You may be required to perform job-related tasks other than those specifically presented in this description. This job description does not constitute a contract of employment